Agricultural Health and Safety Programs

Published on AidPage by IDILOGIC on Jun 24, 2005

Administered by:

Purpose of this program:

Centers for Agricultural Research: To address the research, education, and intervention activities that are unique to agriculture by establishing centers for agricultural research, education, and disease and injury prevention. Musculoskeletal: To assist in the development, implementation, and maintenance of a model program for the diagnosis, evaluation, and rehabilitation of individuals with occupational respiratory disease and occupational musculoskeletal disorders. Additionally, this program will report and disseminate findings, relevant health and safety education and training information to State health officials, health care providers, workers, management, unions, and employers. CPHF: This project is a component of the NIOSH Agriculture Initiative which consists of cooperative agreements between NIOSH and State Health Departments to fund the placement of public health/occupational health nurses in agricultural communities. Local recruiting of nurses with farm background and interest in agriculture has enhanced their ability to become a part of the communities they serve, to establish effective disease and injury reporting systems based on the cooperation of health care providers, hospitals, and other potential sources and to follow up their information-gathering activities with public health interventions (usually education or the recruitment of other resources such as cooperative extension services, NIOSH, etc.). Nurses in this project are practicing community health and providing a public health infrastructure which targets the farming community.

Possible uses and use restrictions...

Eligible Uses: Funds may be used for salaries of personnel specifically employed for the project; consultant fees; supplies and equipment necessary to conduct the project; essential travel expenses; and other expenses related to the project.

Who is eligible to apply...

Eligible applicants are: Centers for Agricultural Research - State and private universities and university- affiliated, not-for-profit medical centers within the United States of America. CPHF - Nonprofit and for-profit organizations, thus, universities, colleges, research institutions, hospitals, and other public and private organizations, State and local health departments, and small, minority and/or women-owned businesses.

Eligible Applicant Categories:
Eligible Functional Categories:

Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments. For other nonprofit recipients, costs will be determined in accordance with HHS Regulation 45 CFR, Part 74, Subpart Q.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

The original and five copies of the application PHS 398 Form must be submitted to the Center for Scientific Review, National Institutes of Health, 6701 Rockledge Drive, Room 1040, MSC 7710, Bethesda, MD 20892-7710; Bethesda, MD 20817 (for express/courier service).

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Approved cooperative agreements are funded based on a priority score from a scientific and technical peer review and on program priorities. Awards are made with 12-month budget periods within a three to five year project period.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


Contact Headquarters Office listed below for application deadline.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

From three to six months.

Preapplication Coordination

Preapplication coordination is not required. This program is excluded from coverage under E.O. 12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.


Not applicable.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).


Project periods are for three to five years with 12-month budget periods.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

Universities, colleges, research institutions, hospitals, State and local health departments, and other public and private organizations, and farmers, ranchers, and agriculture producers.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

$150,000 to $950,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


FY 03 $9,000,000; FY 04 est $9,000,000; and FY 05 est $9,000,000.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

The following are cooperative agreements funded: Research on Experimental Exposures to Grain Dust, Assessment of Respiratory Disease Among Dairy Farmers, Research on Redesign of Tools, Hearing Conservation Studies, and Improving Detection of Exposure of Workers to Chemicals.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

In FY 2003, 17 awards were issued for $9.3m. In fiscal years 2004 and 2005, it is estimated that the same level of support will be provided.

Criteria for selecting proposals...

Centers for Agricultural Research: 1. Responsiveness to the objective including: a) understanding of the objectives, and (b) relevance of the proposal to the objectives. 2. Feasibility of meeting the proposed goals including: (a) proposed schedule for initiating and accomplishing each of the activities of the cooperative agreement, and (b) proposal method for evaluating the accomplishment. 3. Strength of existing program for agricultural health and safety in areas of (a) preventive programs, (b) research, (c) education, and (d) program for application and dissemination of information, including areas of (a) direct associations with agricultural agencies, and (b) direct associations with agricultural operations (manager/worker) and their families. 4. Efficiency of resources and novelty of program. This includes the efficient use of existing and proposed personnel with assurances of a major time commitment of the Project Director to the program, and the novelty of program approach. 5. Training and experience of proposed Program Director and staff including (a) a Program Director who is a recognized scientist and technical expert, and (b) staff with training or experience sufficient to accomplish proposed program. Community Partners for Healthy Farming: 1. Background and Need includes: a) understands the purpose and provides a comprehensive statement of specific problem to be addressed; b) present data justifying the need for the intervention in terms of magnitude of the problem, and the intervention is theoretically justified and supported with epidemiologic, methodological, or behavior research. c) efficacy of adoption and sustainability of the intervention acknowledging potential strengths and barriers to adoption and sustainability, e.g. the impact of trends in agriculture, support by partners and stakeholders, costs of implementation, effects on production, and community norms. 2. Goals and Objectives include: a) extent to which specific research questions and/or hypotheses are described. b) include goals and objectives that are specific, measurable, time-phased, feasible to be accomplished during the budget period, and which addresses all activities necessary to accomplish the purpose of the proposal. c) involving agricultural workers, communities, and other stakeholders in the planning, implementation and evaluation of the intervention. 3. Methods include: provides a detailed description of overall design and methods selected for the intervention(s) including the designation of responsibility for each action undertaken. 4. Staffing, Facilities and Resources include: a) organizational structure, job descriptions, proposed staffing, staff qualifications and experience, identified training needs or plan, and curricula vitae for both the proposed and current staff indicate the applicant's ability to carry out the objectives of the program. b) qualifications for their component of the proposed work are explicitly stated. 5. Evaluation includes: the proposed evaluation system is detailed and will document program process, effectiveness, impact, and outcome.

Assistance considerations...

Length and Time Phasing of Assistance

Awards may be made up to five years depending on availability of funds with budget periods of 12 months.

Formula and Matching Requirements

This program has no statutory formula or matching requirements.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Quarterly progress reports are due 30 days after the end of each quarter of the budget period. Final performance and financial status reports are required 90 days after the end of the project period.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $400,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $400,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


Financial records, supporting documents statistical records, and all other records pertinent to the project shall be retained for at least three years or until resolution of any audit questions. Property records must be retained in accordance with PHS Grants Policy Statement requirements.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Occupational Safety and Health Act of 1970, Sections 20(a) and 21(a), 29 U.S.C. 669(a) and 670(a); Public Health Service Act, Section 301, 42 U.S.C. 241, as amended.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

PHS Grants Policy Statement, DHHS Publication No. (OASH) 94-50,000. (Rev.) April 1, 1994. Pertinent information may be obtained by contacting the Headquarters Office.

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Grants Management Contact: Mr. Larry Guess, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, 656 Cochrans Mill Road, Pittsburgh, PA 15236-0070. Telephone: (412) 386-6826. Program Management Contact: Office of Extramural Programs, National Institute for Occupational Safety and Health, Centers for Disease Control and Prevention, 1600 Clifton Road, Mailstop E-74, Atlanta, Georgia 30333 Telephone: (404) 498-2530.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: